Office automation is raising employee productivity and pushing workplace efficiency to new heights. Manual work that would’ve taken weeks to complete a decade ago can now be done in a day or two.
Moreover, professionals the world over can now leave repetitive and iterative tasks to software and focus on solving more intelligent problems. Small businesses, even those with limited resources, are now able to maximize employee output and contend with larger competitors.
Even simple tasks such as printing, managing workflows, and tracking employee progress can be done remotely via local networks or the Internet. In fact, office automation companies like JJ Bender are now enabling companies to systematize their processes and reduce workplace inefficiencies.
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Streamlined Communication
Ever missed an email or left someone out of a thread by mistake? Believe it or not, this happens more often than you think.
While meetings, office conversations, and emails are a great way to discuss tasks, they’re hardly effective when it comes to keeping track of tasks and milestones. They are also poor channels for collaboration and teamwork.
Automating your workflow with apps like Trello and Kissflow helps your team approach office communication systematically. All reminders, requests, conversations, and tasks can be viewed in one place and updated in real-time. That way, everyone is constantly on the same page and no one is left out.
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Reduce Manual Errors
Humans are prone to mistakes, and that’s an inevitable fact of life. Office automation software significantly reduces manual errors and inefficiencies, especially for repetitive tasks like managing inventory, collecting data, accounting, distributing periodicals, and many others.
Instead of spending time checking and double-checking your team’s work, automate the tasks that can be automated. Not only is this more efficient, it also allows you and your team to focus on higher-level tasks such as planning and client acquisition.
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Hold People Accountable
In an automated workspace, each step of every assignment, from the first draft to the final output, can be traced to the individual. This creates a system of ownership that holds each team member accountable to his/her assigned tasks.
Applying this to your business can help you spot delays and inefficiencies, including the team members responsible for those delays and inefficiencies.
Next time you get stuck, you’ll know exactly who and what to address, which allows you to make more informed decisions moving forward.
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Track Progress And Manage Tasks
Having a system in place allows you to separate and monitor each item in the click of a button–almost like having a bird’s eye view of your entire office. Moreover, you’ll have all the data you need at your fingertips (which beats sifting through files by a mile).
In an automated office, you can easily identify areas of success and areas that need improvement. You can track how much time was spent in each task, how many requests were approved and rejected, and how efficient each team member is with his/her respective assignments.
Looking to automate your workplace? JJ Bender gives you access to high quality used digital printing equipment and other remote printing devices.
