More and more businesses are moving away from the traditional time clock system in favor of the much easier and more flexible online approach. The days of having employees use that dingy yellow-colored time card to actually punch in and out are numbers. It worked for decades but this “system” lacks flexibility and if employees forget to punch in or out, then frustrations can mount – just ask the payroll team.
Online time clocks keep track of your employee’s time cards through the Internet. This is a convenient way for your employees to be able to clock in and out from their computer or a centralized computer system. Additionally, this makes keeping track of your employee’s time much easier and also makes payroll processing a simpler task. Most quality online time clock software will have a system laid out in order to make sure that your data is kept secure. You should choose a service that offers the following:
Data Encryption
All of the data that is entered by you and your employees should be encrypted using SSL or HTTPS. The company and website that you use for your time clock services should be protected through an encryption as well. The browser that you are using will allow you to ensure that you are communicating over a secure network. This will be identified first by the fact that the web page will start with https:// as opposed to http://. There “should” also be a padlock showing that the connection is secure.
Data Reliability
The servers for the company should be in a center that is monitored constantly. Make sure that the company you choose for your service offers a specialized team that is dedicated to monitoring the security of the system at all times.
Additionally, all data that is sent from your company should be encrypted, thus making it impossible to intercept. This along with the data encryptions elements that are detailed above indicates that your company’s information is kept very secure.
Backups
In addition, it is important to note that no system can be 100% reliable. For this reason, online time clock systems should be backed up through the service that you have. The data should be backed up at regular time intervals to ensure that your data is not lost.
Overall, an online data time clock software system is a safe and beneficial way to keep track of your employee’s time records. However, there are companies out there that offer this service and may not be as secure. It is important to make sure that you do your research on each company to make sure that the one you choose to use for your business offers a top quality security system as well.